Johannes Auer - SAP VIM Berater

Improving Invoice Flow: Using a fixed company code for document extraction in SAP VIM with CC4S or IC4S.

Johannes Auer — Thu, 15 Jan 2026 10:42:57 +0000

When extracting documents using OpenText Intelligent Capture for SAP Solutions (IC4S) or OpenText Core Capture for SAP Solutions (CC4S), the standard setup determines the company code based on document content. This is typically done via the staging table /OTX/PS00_T_STG3, which contains company-code–specific master data such as addresses, bank details, and tax IDs. This approach makes […]

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SAP VIM Meets Real AI Extraction

Johannes Auer — Fri, 12 Dec 2025 11:57:26 +0000

In the post below, I’m sharing a short look at an AI-based document extraction approach that runs directly inside the SAP VIM inbound process. At the core is a purpose-built middleware I developed to bridge SAP VIM with modern AI models — cleanly, safely, and without breaking the existing architecture. Same VIM architecture.A very different […]

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SAP VIM Invoice Business Rules and the Blue Diamond of Mystery 💎

Johannes Auer — Tue, 18 Nov 2025 20:00:48 +0000

In SAP VIM (OpenText Vendor Invoice Management for SAP) you may occasionally notice a small blue symbol next to a business rule — some refer to it as a diamond, others as a badge or Rhombus. It’s a subtle visual element, barely documented, yet it often triggers questions among AP processors, key users, consultants, and […]

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Practical Role Determination for SAP VIM Solutions Beyond Invoice: A Simple Approach + Free Template

Johannes Auer — Tue, 18 Nov 2025 19:36:20 +0000

When you start working with SAP VIM Solutions Beyond Invoice — whether it’s Incoming Delivery Notes, Sales Orders, Remittance Advices, Order Confirmations or Quotations — you quickly notice a familiar limitation: the out-of-the-box setup doesn’t provide meaningful role definitions. The delivered BC-Sets rely entirely on SAP’s Organizational Object Assignment, pointing to predefined work centers, rules, […]

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Quick Fix: Resetting Document Layout Learning Data in SAP VIM

Johannes Auer — Wed, 01 Oct 2025 16:31:15 +0000

Are you struggling with single documents extracting wrong data in SAP VIM inbound process after coming back from extraction by IES (Intelligent Capture for SAP Solutions [IC4S] or Core Capture for SAP Solutions [CC4S])? Wrong training might be the reason for this. The good news: You don’t have to reset all training data. With just […]

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Struggling With Logic Modules in SAP VIM? Here’s How to Master the Debugger (Without Going Crazy)

Johannes Auer — Thu, 18 Sep 2025 06:13:46 +0000

Debugging Logic Modules in SAP VIM is rarely straightforward. Setting multiple breakpoints, stepping through code execution, and still failing to reach the relevant section can quickly become frustrating and time-consuming. However, there’s a little-known approach that can make this process far more efficient. In case you are interested in creating your own Logic Module in […]

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What is Smart Coding and how can I use it in SAP VIM?

Johannes Auer — Thu, 11 Sep 2025 10:34:17 +0000

In the world of Accounts Payable automation, efficiency is king. One of the standout innovations in Open Text Vendor Invoice Management (VIM) for SAP Solutions is Smart Coding — a feature designed to make invoice processing faster, more accurate, and less dependent on repetitive manual entries. What is Smart Coding? Smart Coding is a machine […]

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Let’s Make History! Enabling the SAP VIM Workflow History Log

Miguel — Tue, 02 Sep 2025 09:29:46 +0000

When working with OpenText Vendor Invoice Management (VIM) for SAP, one of the most overlooked yet powerful features is the Workflow History PDF Log. This capability automatically generates a comprehensive PDF at the conclusion of the VIM process—capturing every key detail, from process milestones and approvals to workflow logs and user comments. This isn’t just […]

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How to Create a Custom Logic Module (Data Enrichment) for SAP VIM Invoice Processing (Step-by-Step Guide)

Johannes Auer — Fri, 29 Aug 2025 11:47:09 +0000

When working with SAP Vendor Invoice Management (VIM), standard configurations often cover the majority of business needs — but not all of them. In many projects, there comes a point where additional data enrichments are required to ensure invoices are processed correctly and efficiently. This is where Logic Modules come into play. Logic Modules allow […]

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Cleaner VIM, More Room to Work: Easy Logo Removal Guide

Miguel — Wed, 20 Aug 2025 11:22:46 +0000

If you are running OpenText Vendor Invoice Management (VIM) in your SAP landscape, you may have noticed that the default configuration includes OpenText logos in the Central Workplace, Invoice Workplace, and Analytics screens. This setup eats up valuable space in your VIM screens. For Accounts Payable (AP) users working with many line items, those extra […]

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Stay Ahead of SAP VIM Compatibility Issues: the Orange Compatibility Matrix for VIM and Capture

Johannes Auer — Tue, 01 Apr 2025 13:53:26 +0000

If you’re managing SAP Vendor Invoice Management (VIM) and Capture solutions, ensuring compatibility between different software versions is critical. Open Text provides an invaluable resource—the „Orange Compatibility Matrix“—to simplify this. What is the Orange Compatibility Matrix? The Orange Compatibility Matrix is an essential document provided by Open Text that outlines which versions of OpenText Vendor […]

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If your SAP VIM Capture feels like it is not learning at all, it might be missing this crucial setting!

Johannes Auer — Sat, 22 Feb 2025 11:25:55 +0000

The capture component used in conjunction with OpenText Vendor Invoice Management for SAP Solutions (SAP VIM) is usually Intelligent Capture for SAP Solutions (short: IC4S; on premise) or Core Capture for SAP Solutions (short: CC4S; hosted in the OpenText Cloud). Continuous feedback allows the capture component of VIM to read and interpret more and more […]

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Never forget this step before activating Business Configuration Sets (BC-Sets) for OpenText Vendor Invoice Management for SAP Solutions (SAP VIM) upgrade in SCPR20

Johannes Auer — Fri, 31 Jan 2025 16:21:25 +0000

When upgrading or installing OpenText Vendor Invoice Management for SAP Solutions (SAP VIM), it is often necessary to activate so-called BC Sets (Business Configuration Sets). A BC Set (Business Configuration Set) in SAP is a tool that allows users to store, manage, and transport configuration settings efficiently. It acts as a template for predefined customizing settings that can be applied to an SAP system, […]

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Using ABAP Debug Loops in OpenText Vendor Invoice Management for SAP Solutions (SAP VIM)

Johannes Auer — Sat, 25 Jan 2025 15:17:07 +0000

When analysing problems in OpenText Vendor Invoice Management for SAP Solutions (SAP VIM), depending on the system architecture and authorisations, there are parts of the source code that are very difficult to access with the ABAP debugger. This is the case, for example, with data enrichments (e.g. logical modules) executed by a background user at […]

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Online Training: OpenText Capture Validation for SAP VIM & Beyond Invoices

Johannes Auer — Mon, 20 Jan 2025 11:22:13 +0000

SAP VIM Validation Client Training Stop training the system incorrectly and finally get what you hoped for from the capture component of VIM. ⋆⋆⋆⋆⋆ „Highly recommended to any OT consultant. Informative, precise and quick.“ – Dana K. As an SAP VIM consultant, I have analysed OpenText’s capture products and the associated validation in numerous projects […]

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